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Data Privacy

Bath Avenue & District Residents Association C.L.G., known here as (BADRA), are committed at all times to protecting and respecting your privacy. At all times our strict policy is to treat all data as strictly confidential. All data is managed under The Data Protection Acts, 1988-2018.

What data do we collect: 

BADRA collects personal data that may include your First name, Forename, Address, email address, Telephone number, Date of Birth and a record of any money transacted between you and BADRA. Any data collected by BADRA is limited to only what is necessary in relation to the purposes for which it is being processed. BADRA shall take all reasonable steps to ensure personal data is minimal and accurate. Where appropriate for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date insofar as possible.

Why do we collect data:

BADRA collects personal data solely to conduct its business concerning running the residents organisation; it’s activities and events.

What do we do with the data we collect:

We use your data in different ways depending on why we have taken it. 
Information collected at membership collection time is used to maintain the membership register of the Association. The information is not to be shared outside of the Committee. A designated member of the Committee holds the information. The information is retained while you remain a member of the Association. 
The Association may come into possession of other personal data when you participate in a BADRA activity. This particular data held by the Association is used only to organise, manage and run events which you may have signed up to be part of. 

Retention of data:

Personal data is kept for no longer than necessary. BADRA has in place an archiving policy for each area in which personal data is processed. BADRA review this process annually and on a project by project basis. The archiving policy determines what data should/must be retained, for how long, and why.
BADRA may hold personal data for statutory requirements such as financial auditing. This data is held in accordance with such statutory laws.

Sharing of personal data:

BADRA may need to share personal data with other organisations who are providing a service to BADRA in connection with an activity you have signed up to. This personal data is shared solely for the purpose for which the information appears to have been provided in connection with the event. A designated member of the Committee will hold the information. The data will be retained while the activity to which the data relates is current and for a reasonable period thereafter to deal with legitimate queries arising unless the person to whom the data relates requests prior erasure of the information. 

Right to access personal data.

The person to whom the data relates may request a copy of all information held about them by the Association, and this should be provided within one month. The person to whom the data relates may request that any inaccuracies be corrected. The person to whom the data relates may ask to have their information erased. The person to whom the data relates may complain if they are unhappy with the Association’s implementation of data protection law. You can make your request in writing by email to webmaster@badra.ie

Website Cookies and links:

Our registered domain is http://www.badra.ie, and our site is hosted by Digital Media Internet Services Ltd t/a LETSHOST registered number 404150. 
We use cookies to collect information on our website. All the data contained in our cookies is completely anonymous and does not include any personally identifiable information. The information which we collect and store when you visit our website is your IP address, browser type, access time, pages visited and any referring URLs. This data which is collected may be used to compile statistical data to track visitors to our website and what parts of our site they are accessing. This information is only used to help us improve our website and the information which we offer to our visitors. 
BADRA may provide links to external sites as a convenience to you the visitor on our website. If you follow a link to any of those websites, please note that that does not imply that BADRA has endorsed the third-party external site. They may have their own privacy policies, and therefore we do not accept any responsibility or liability for those policies. We recommend you read all the privacy on this third-party side before you continue on this site.

Personal images, photography:

Volunteers, parents/guardians/carers want to be able to capture moments and activities through photographs. Following international best practice, BADRA does not advocate the banning of photography but recommends that it is subject to appropriate and proportionate safeguards being in place to ensure a safe environment for children and young people under the age of 18 (known here as a minor) engaged in BADARA activities. To ensure that all necessary steps are taken to protect children and young people from the inappropriate use of their images in connection with any BADRA publications, website and elsewhere. We have put a simple easy to follow policy in place.
Following establishing a sensible and straightforward photography policy, BADRA operates the following policy on its website regarding the use of photographs, 
Policy: 
1. Where a minor is named, i.e. for a prize etc, only their first names are given 
2. Where a minor is named, no photograph of that minor is displayed EVER!
3. Where a photo is used which shows a minor, no name is displayed EVER!
4. Only use images of minors in suitable dress attire!
By observing these points, BADRA ensures that visitors to the website cannot link images of a minor to a minors name. 
*PLEASE NOTE: When attending any BADRA event, BADRA follows a policy of permission GIVEN for images to be taken and displayed on our website and Facebook and included in our publications. However, should any parent/guardian/carer wish for their child/children to be excluded, please make this known to a BADRA event committee member or email webmaster@badra.ie

Security of data:

BADRA shall ensure that personal data is stored securely using modern software that is kept up-to-date. Access to personal data shall be limited to committee members who need access, and appropriate security is in place to avoid unauthorised sharing of information. When personal data is deleted, this is done safely in such a way that the data is irrecoverable. 

Right of change :

BADRA reserve the right at our discretion, to modify, add or remo
ve any portion of this Privacy Policy at any time by posting the revised policy on our website. We would advise therefore that you should continue to check this specific page periodically for such changes.
If you have any questions about this Privacy Statement, you can contact us at:
Email: webmaster@badra.ie

Last updated - March 2019: